EXECUTIVE ASSISTANT TO THE CHIEF FINANCIAL OFFICER
The Windward School
Location: White Plains, New York
Type: Full Time
Required Education: 4 Year Degree
EXECUTIVE ASSISTANT TO THE CHIEF FINANCIAL OFFICER
Westchester Lower School
The Windward School is currently seeking an Executive Assistant to the Chief Financial Officer at our Westchester Lower School campus located in White Plains, New York.
The Executive Assistant to the Chief Financial Officer provides executive level administrative support with the daily operations of the Business Office (including, but not limited to Accounting, Procurement, Facilities, and Information Technology). This individual is responsible for a variety of administrative duties that require independent judgement, sensitivity, and strict confidentiality. This position is privy to records and conversation of a sensitive and confidential nature. This strategic position is the first face, voice, and impression of the CFO’s Office and, as such, must demonstrate professionalism, exercise courtesy, accuracy, and strive to maintain strong sense for customer service and a cooperative relationship with constituents of the School, external vendors, and visitors. This individual will perform a variety of administrative duties that require independent judgment, diplomacy, sensitivity, and strict confidentiality.
Qualified candidates should not only have the experience and expertise listed but also should:
Have a deep understanding of and a passion to support The Windward School’s mission
Display a proven commitment to the School’s diversity work and fostering an inclusive culturally competent school environment
Duties and Responsibilities
Prepare correspondence and other communications
Serve as a key contact for the CFO’s Office
Maintain the calendar, schedule, and meeting arrangements for the CFO
Maintain all relevant information, files, and documents, create reports, and perform daily administrative tasks such as answering the phone, and any other activities needed to support the office
Assists in the preparation of materials for meeting with the Board of Trustees and other School constituents, including creating PowerPoint presentations
Prepare and edit presentations, remarks, and correspondence for the CFO
Coordinate and arrange meetings, prepare agendas, and record meeting notes and minutes
Assist in creating, monitoring and reconciling various departmental budgets
Maintain an organized system of tracking and monitoring progress for projects and requests to ensure deadlines are met
Assist in supporting the Business Office staff in scanning and filing
Ability to manage multiple concurrent assignments and meet set deadlines with accuracy and attention to detail
Foster teamwork by working cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance the School’s effectiveness
Have a focus on constituents’– both internal and external – needs by anticipating, understanding, and responding to in a manner that meets or exceed their expectations
Assist with special projects and events as assigned
Other duties, responsibilities and activities as assigned by the CFO
Bachelor’s Degree in Business Administration or related field
Three years’ experience in an executive level administrative support role
Ability to maintain strict confidentiality
Adaptability, flexibility, and a willingness to work in a fast-paced environment
Demonstrate tact, a positive attitude, courtesy, and discretion
Ability to work independently as well as function effectively in a team and within a diverse group of people
Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint)
A history of initiative and exercising sound independent judgment
Use of discretion in the dissemination of information to faculty, students, staff, and the various constituencies served by the CFO's office
Experience coordinating activities across multiple units of a complex organization
Project management experience highly desired
Experience with Blackbaud and/or other education software applications desired
The Windward School is the preeminent school for the remediation of language-based learning disabilities for students in Grades 1-9. Through a multisensory, direct instruction curriculum, Windward helps students thrive academically, while enabling them to understand their learning styles, build confidence, and develop self-advocacy skills.
The Windward School's vision is a world where every child with a language-based learning disability is empowered to achieve unlimited success.
Windward currently employs more than 450 faculty and staff members across four divisions and three campuses, giving employees a small, tight-knit community at their campus while feeling part of a larger organization. Two Westchester campuses are located in White Plains, NY, and the Manhattan campus is located on the Upper East Side.
The Windward School also has two divisions that support its mission — The Windward Teaching Training Program and The Windward Institute.
The Windward Institute offers professional development to all educators, forms partnerships with research and educational institutions, and advocates for students with language-based learning disabilities.
The Windward School truly transforms students' lives, and our faculty and staff all contribute daily to the School's mission. The friendly, hard-working, and collegial Windward community provides a supportive professional environment in which all members are encouraged to develop into outstanding educational professionals.
The School is an independent, coeducational day school dedicated to providing an excellent instructional program for children with language-based learning disabilities. The multisensory curriculum is designed for students of average to superior intelligence who can benefit from the unique educational experience provided. Through direct instruction in small class settings, a trained staff assists students to improve their language skills. Academic success, combined with opportunities for social and emotional growth, enables students to understand their learning styles, build confidence, and develop self-advocacy skills. Windward is committed to helping students achieve their full potential in preparation for a successful return to the mainstream educational environment. To meet these goals, the School provides ongoing training to its faculty based on the most current research and also shares its expertise with the parent body, other educators, and the broader community.