Job Summary/Basic Function: The Associate AD/CFO coordinates and supervises all aspects of the Athletics Department Business Office. Strict adherence to established NCAA, Southland Conference, Texas State University System and Lamar University rules and regulations is required. Responsible for preparing the annual proposed budget along with the Athletics Director using historical data, specific analysis, and other generated information.
The Associate AD/CFO monitors budgets for all sports and departments. Submit invoices, request to travels, contracts, etc. to various campus finance/travel departments. Responsible for conducting monthly budget status meetings with all account managers. Supervises and evaluates ticket office personnel. Submit department revenue and expense data for the annual EADA Report and all NCAA Financial Reports. Serve as the primary contact for the annual NCAA Audit and provide all requested documentation for the auditors. Collect courtesy vehicle mileage logs and submit a quarterly report to the payroll office. Approve all deposits. Responsible for internal control mechanisms within the business and ticket office. Reviews ticket reconciliation reports for all athletics events. Experience with planning monthly and annual budget reports required. Ability to maintain accurate records concerning overall fiscal operations required. Ability to work cooperatively with staff members and supervisors required. Ability to tolerate constructive criticism and stressful situations required. Ability to tolerate flexible hours, nights and weekends required. Knowledge of NCAA rules required.
The Associate AD/CFO is the liaison to multimedia partner Peak Sports and outbound ticket sales partner The Aspire Group. Additionally, the position is the liaison to Under Armour for all apparel related orders and issues.
The position will work closely with the Assistant AD for Facilities and Operations to manage all facility and capital projects as well as game and events operations.
A successful Associate AD/CFO will serve as a tactical senior leader within the department, possess a keen attention to detail, is data driven, and has excellent written and oral communication skills. The position will represent Lamar Athletics on various campus committees and collaborate with campus partners surrounding the coordination of relevant projects and events.
The position will also assist with strategic planning and be responsible for drafting internal policies and procedures that enhance operations, including oversight of master Policy and Procedures manual.
The position takes great pride in delivering exceptional customer assistance. To contribute toward operational productivity and efficiency, s/he will be a clearinghouse for many incoming requests to the department and is a liaison to a variety of stakeholders and interested parties.
The Associate AD/CFO reports directly to the Athletics Director and serves on the department's Leadership and Management Teams. This position will also serve as a sport supervisor for selected teams and is also responsible for the Leadership Team's Administrative Assistant and other direct reports as assigned.
Performs other duties and responsibilities as may be required as directed by the Athletics Director.
Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.
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Home to more than 14,000 students, Lamar University is one of the fastest growing universities in Texas and is a member of The Texas State University System. LU offers more than 100 programs of study leading to bachelor’s, master’s and doctoral degrees. The 270-acre campus in Beaumont is about 90 miles east of Houston and about 25 miles west of Louisiana