Provide accurate, complete, and timely financial statements, reports and other operating data on three wholly owned subsidiaries for all stakeholders:
Owners, thus allowing them to effectively manage their investment
Executive Leadership, thus allowing them to effectively manage the business
Lenders, thus ensuring compliance with all financial covenants and commitments
Board of Managers, thus providing for alignment of strategic plans
External Accountant/Auditor, thus facilitating a fair audit and opinion
Government, to meet all federal, state and local tax and reporting obligations
Customers, thus meeting all business needs
Develop, implement and enforce appropriate policies, procedures and controls throughout the Company to ensure the safekeeping, conservation, and optimal utilization of cash, accounts receivable, inventory, machinery and equipment and all other assets.
Through the Controller, manage office personnel and functions associated with order entry, accounts receivable, accounts payable, plant and transportation accounting, and receptionist.
Through the IT Manager, ensure that computers and all related hardware, software and operating systems are sufficient to meet the company’s information needs
Manage a staff of 3 - 4
Supervise and complete annual performance evaluations on Finance and IT departmental staff and Transportation staff.
Provide corporate representation support to the following business functions/systems: Syspro – ERP System; 401k Plan; Health Care Plan; and Ultipro
Work very closely with President on strategic executive level initiatives. Be the eyes and ears for the CEO and President in all company-related matters.
Monitor cash balance and provide a weekly report to Owners
Prepare forecasts for corporate and Owners’ planning purposes
Taxes and Bank Obligations
Ensure sufficient funds are available to meet corporate and individual tax and bank obligations in a timely manner
Calculate and recommend level of distributions to Owners, allowing them to meet their individual obligations
Provide consistent reporting to Financial Partners
Develop, implement and enforce policies and procedures to facilitate appropriate approval processes (e.g. PAR’s, P.O.’s, etc.).
Review every payment to understand the “what, why, how, and where” of expenditures and to ensure that appropriate authorization accompanies each payment.
Ensure correct accounting/classification of expenditures.
Provide financial guidance/direction for the acquisition of assets and/or materials used in the business and negotiate favorable terms and conditions
Lease vs. Purchase of autos, trucks, machinery and equipment
Terms of purchase and payments
Contract and Agreement terms and conditions (i.e. flour, electric)
Complete and review period-end financial reports, analyses and other information for Owners and Executive Management
Prepare data/presentation material for quarterly reviews
Identify operating performance data that supports and results in pricing changes (in compliance with pricing protocol)
Analyze and provide price and cost data as requested
Analyze and provide price, cost, and margin data for all new customers
Analyze and review price, cost, and margin data quarterly for all existing customers
Manage year-end accounting and annual audit activities
Conduct feasibility studies, including
New Products: pricing/costs/profitability
Acquisitions: new equipment, facilities, and/or businesses
Participate in the following scheduled meetings
Monthly Executive Team meeting
Monthly departmental business reviews
Customer meetings as required
Complete special projects for the CEO and President as directed
Sign accounts payable checks weekly
Approve purchase orders at specific cost levels
Work directly with insurance agents
Work closely with health care and 401K providers (including annual renewals)