The National Coast Guard Museum Association, Inc. (NCGMA) is a Section 501 c 3 non-profit organization created to fund and build the National Coast Guard Museum (Museum), pursuant to the statutory authorization under 14 USC 98. In 2015, the NCGMA hired its first staff that has grown to 9 full time positions. Upon completion of construction, the Museum will be gifted to the United States Coast Guard. The private/public Museum capital project is estimated to cost $100+ Million with funding anticipated from Federal ($30M for exhibits and administration), State ($20M for Pedestrian Bridge and Public Access), and Private ($50+M for the construction of the Museum) sources.
Position and Responsibilities.
A key member of the NCGMA senior management team reporting directly to the Museum Association’s President, the Chief Financial Officer (CFO) is the senior financial manager overseeing all financial and administrative matters related to the design, construction, and initial operation of the National Coast Guard Museum and Public Access Project to be built in New London, CT.
The CFO will supervise the Office Manager and oversee and administer all construction, employee benefits, financial contracts, grants, and awards. The CFO will work closely with the President, Treasurer, Executive Director, Chief Development Officer, and Director of Communications to assess all programs, projects, budgets, and business decisions to formulate and implement the Strategic Plan to design and construct the Museum and Public Access Projects. These responsibilities include:
Develop and oversee the annual operating and capital budgets, in excess of $1.5M and $10M respectively,
Develop and administer generally accepted accounting and auditing procedures and control systems as necessary or appropriate to comply with all applicable IRS, GAAP, GAAS, FASB, and state charitable activity requirements,
Identify, analyze, and recommend alternatives for financing or cost reduction for design and construction of the Museum and Public Access Projects,
Participate/facilitate NCGMA Board review of financial results and projections, as well as Financial, Audit, Investment, Building Committee review and recommendations to the Board. Responsible for the preparation of all Board materials related to these undertakings,
Develop and administer the Human Resources, Workforce Management, and Employee Benefits Programs, recommending modifications as needed,
Negotiate, maintain, report on, and ensure compliance with contracts, awards, grants, and agreements including, but not limited to, the following:
State, federal, and private grants, awards, and gifts,
Design and Construction contracts including, but not limited to:
Architect and Engineering,
Third Party Estimator,
Professional consultants and contractors,
Review, analyze, and report monthly to the Finance Committee the results of operations and cash flow needs; recommend updates to strategic financial plans and forecasts; provide periodic financial reports to internal and external stakeholders; oversee grant administration; and manage key contracts,
Develop and administer Investment Policy Statements with financial and investment advisors to ensure that funds held by the NCGMA as prudently invested and report on the realized and unrealized gains or losses from those investments, and
Serve, in coordination with the CEO, as liaison for Museum and Public Access Project with city, state, federal/Coast Guard, and private stakeholders.
Prepare and present summary financial information at quarterly Board Meetings and respond to any questions by Board members concerning the same,
Ensure that internal control systems are adequately designed, operate effectively, and are in compliance with all local, state, and federal requirements and those of grantees,
Monitor Employee Benefits plans, employee reimbursements, and the NCGMA 401 K plan and payroll,
Oversee the annual financial statements, audit, and federal and state charitable registrations,
Oversee all tax, fiduciary, and other required filings,
Maintain the updated Capital Plan, and prepare cash flow projections and ensure adequate funding,
Serve as the primary liaison with external investment manager regarding application of investment strategies, allocation decisions, and monthly reporting,
Maintain banking relationships, negotiate credit facilities, and ensure covenant compliance,
Oversee and mentor finance team members and ensure a smooth and cohesive financial operation, and
Represent the Museum Association at professional gatherings and civic events, as needed.
Qualifications and experience.
Academic credentials, professional experience, and personal maturity to immediately create and maintain internal control systems to establish a high degree of trust and credibility among all relevant parties. BA required, CPA and/or MBA a plus; a minimum of 10-15 years of experience in a senior operational and/or financial role in a complex organization with multiple revenue streams,
Strong communication skills including experience and a disposition to explain finances and financial concepts to individuals with varying degrees of financial acumen,
Ability to read, analyze, and interpret complex documents; respond promptly and effectively to inquiries; write, prepare, and deliver effective presentations to staff, board, and committee members, associated state and federal partners, and the general public,
Analytical skills, including modeling and the ability to apply logical thinking to a wide range of intellectual and practical problems, including spreadsheet and PowerPoint presentations,
Additional beneficial experience includes:
State of Connecticut and/or Federal contract administration experience including an understanding of complex contract requirements, proper allocation of expenses to various revenue streams, and the limitations upon the use of funds from state, federal, and private sources,
Single Audit preparation and review,
An understanding of, or experience with, a not-for-profit organization, ideally as a senior staff member or Board member,
Military/Coast Guard service and/or appreciation, and