Provides direction and management of the financial programs and supporting information systems of the agency, including budgeting, forecasting, receipt of revenue, expenditure of funds and conservation of assets. Assess organizational performance against both the annual budget and the agencies strategy plan. Develops tools and systems to provide critical financial and operational information to the CEO and makes actionable recommendations on both strategy and operations to ensure the agency is maximizing its financial assets.
ESSENTIAL DUTIES AND RESPONSIBILITIES/ACCOUNTABILITY
Ensures that accounting and reporting mechanisms contain current information.
Establishes and maintains financial record systems in accordance with generally accepted accounting principles.
Supervises the bookkeeper/accountant in preparing monthly financial statements and accounts payable, and payroll.
Meets with department managers to formulate their respective budgets.
Instructs all new managers on department budgets, budgeting process, and financial reports.
Provides managers with a monthly to actual budget report and highlights areas of concern.
Provides financial information to departments managers to assist in project development or completion.
Prepares Operating, Capital, and Cash Budgets.
Analyzes the items for the annual budget and projects cost and income based on the financial history of the agency and the current status of the agency’s programs.
Anticipates changes in funding and suggests necessary strategic adjustments.
Maintains and updates the computer system for proper accounting, general ledger structure, and reporting.
Manages and completes the annual Medicare Cost Report and the State statistical reports according to regulatory directives.
Prepares monthly financial information for the Finance Committee of the Board of Directors.
Keeps CEO and the Finance Committee of the Board fully appraised of the financial health of the agency.
Contracts with auditing firm and works together with auditors to prepare information for the Annual Financial Audit.
Analyzes salary information in the community and according to hospice industry standards to provide adequate comparisons for hospice staffing salary ranges.
Fund Accounting / Pledges Schedule / Financial Statement Reporting
Depreciation Schedule and Maintenance
Main and subsidiary ledger program reconciliation
Assures that all mandated reports are completed correctly and filed on time with Licensing and Regulatory Agencies
Updates spreadsheets of salary ranges and benefits annually.
Maintains agency financial, facility, and administrative contracts, tracts expiration dates, makes routine contract renewals, and notified CEO when contract negotiations are needed. CEO requires a 2 month lead time on all contracts that need to be renegotiated or when CFO recommends changing of contracted vendor.
Mentor, develop and direct your billing department team, managing work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic.
BENEFIT MANAGEMENT - In conjunction with HR Manager
Ensures the Agency Insurance benefits are adequate and information is correct.
Reviews the need for adequate insurance the agency and completes applications annually.
Reviews information and completes reports for the retirement funds set up by Trans America for Hospice of San Joaquin employees.
Assures that Hospice of San Joaquin is in compliance with tax and other regulations impacting insurance and benefit packages.
Supervises the finance department employees. Assures that finance department employees are fulfilling agency expectations, state, federal and TJC requirements. Manage agency contracts.
Mentor, develop and direct your team, managing work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic.
Identifies early when employees need assistance or clarification in job duties or agency expectations.
BA or Master’s Degree in accounting or finance, and at least five years of responsibility for finance of a similar or larger healthcare agency
Ability to set priorities and organize work independently.
Advanced computer skills in networking, spreadsheets and database programs/Microsoft.
Ability to interface directly with a Community Board of Directors.
Proven ability to supervise and manage departments.
Experience with medical billing processes and systems
Vehicle – Ability and willingness to drive own vehicle, have a valid California driver’s license and have automobile insurance, which meets State standards. All employee’s volunteers, consultants and consultant volunteers who drive need to provide Hospice of San Joaquin evidence of insurance. This is necessary to be covered on the agency’s non-owned auto policy.
Mobility – Frequent operation of a keyboard and sitting for long periods; occasional standing for long periods of time, walking, pushing/pulling, bending/squatting, driving, climbing ladders or stairs and crawling.
Frequency of Lifting – Occasional lifting of 5 to 35 lbs.
Visual Requirements – Constant use of overall vision; frequent need for color perception, hand/eye coordination, reading/close-up work, and field of vision.
Hearing/Talking – Frequent hearing of normal speech, hearing the telephone, talking in person and on the telephone; occasional hearing of faint sounds.
Emotional/Physiological Factors – Frequent public contact, decision-making, concentration and working alone; occasional exposure to emergency situations (including death), heights and hazardous materials.
Ability to participate in the evaluation(s) of own performance by identifying strengths and weaknesses and by developing a plan to improve areas of weakness.
Environmental Conditions – Occasional exposure to noise, dirt, dust, smoke, fumes, cold, and heat.