Provides administrative support to VP and CFO, coordinates and attends Board committee meetings and takes minutes, develops and distributes presentation materials, and periodically supports the other staff members reporting to the VP and CFO, as requested.
Facilitates written and verbal, internal and external communications from and to the VP and CFO. Drafts memorandums, emails, and other communications on behalf of VP and CFO.
Maintains confidentiality of highly sensitive information.
Independently responds to issues and requests that do not require the attention of the VP and CFO
Performs special projects as requested by the VP and CFO, such as assessing and enhancing internal administrative processes and procedures.
Staffs Board committee meetings for which the VP and CFO is responsible. Provides support for the Finance and Investment, Investment Sub-Committee, Audit, and Pension Committees. Responsibilities include scheduling meetings, preparing the agenda and related documents, distributing meeting materials, scheduling meeting rooms, ordering refreshments, arranging for phones, computers, and related presentation equipment, and taking minutes for meetings.
Develops presentation materials for the Board of Directors and for Committee meetings, with a special attention to developing graphs and charts that communicate important financial data and metrics with clarity, brevity, and power.
Manages VP and CFO’s schedule as requested; prioritizes and screens calls for VP and CFO; arranges for travel for VP and CFO as requested; prepares expense reports as requested.
Performs general office duties including, but not limited to: placing, receiving and routing calls, handling incoming mail, filing, photocopying, faxing, and maintaining files and records for the VP and CFO. Periodically assists other staff members reporting to the VP and CFO, as requested.
Acts as effective ambassador for Finance, building excellent rapport with Board members who serve on financial committees, representing Finance effectively with all departments, and being a good advocate with external audiences.
Other duties as needed.
College degree preferred.
At least 5 years’ experience as assistant to a senior executive.
Highly organized, detail-oriented, and able to set and change priorities in response to a dynamic office environment.
Strong writing, editorial, and verbal communication skills.
Ability to develop powerful and attractive graphic presentations.
Ability to communicate and work effectively with all levels of staff, business visitors, and volunteer leadership.
Computer proficiency with MS Word, Excel, Power Point, and Outlook.
Ability to maintain confidentiality, exercise good judgment, track projects in a timely manner, and follow-up promptly and accurately.
Has a professional demeanor and strong ambassadorial skills in working with various audiences, internal and external.
About Los Angeles Philharmonic Association
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.